Public Notary
Please pardon our mess as we work to make our site better. You may find broken links, please be patient with us.
Toggle Bar

deedroom header

Land Records Contact

Physical Location:
Madison County Courthouse
1st Floor - Recordings Room
Richmond, KY 40475

Contact Numbers:
(Phone) 859-624-4703 Option 3
(Fax) 859-624-4954

Office Hours: M-F 8:00AM - 4:30PM


Becoming a Notary


Who can become a notary? 

        • Must be eighteen (18) years old or older;
        • Must be of good moral character;
        • Must be capable of discharging duties imposed by law;
        • Must NOT be a convicted felon.


How can I become a notary?

        • An Application for Appointment for Notary State at Large must be completed and signed by the applicant.
        • In Madison County, you must come to the Deed room to obtain this application. You must have a picture ID and sign the application prior to leaving.
        • The applicant must apply in either the county of residence or the county of primary employment. (This includes people who live in another state but work in a Kentucky county).
        • The application should be mailed to Notary Commissions, PO Box 821, Frankfort, KY 40602-0821. Include a check or money order for $10.00 made payable to Kentucky State Treasurer.

Once approved, the applicant will be notified by mail that a "Certificate of Appointment" has been mailed to the Madison County Clerk's Office. The notice will indicate a thirty (30) day time period for the applicant to go to the Madison County Clerk's Office Richmond Branch and complete the process.

There is a $19.00 recording fee ($10.00 for recording the bond, $4.00 for taking/preparing the bond, and $5.00 for administering the oath).
A surety bond in the amount of $1,000.00 is required. Bond may be posted one of two ways:

A Madison County property owner may sign as surety. This can be  anyone who owns property in Madison County to which the notary is NOT on the deed.

An insurance company may sign as surety. (Check with the insurance agency of your choice to request notary bond information.) The bond must cover the entire period of the notary appointment.

For more information visit





2014 kbarger profilev2A native of Richmond, Kentucky, Clerk Kenny Barger graduated from Madison Central High School and also attended Eastern Kentucky University.  Prior to his election in 2010, Clerk Kenny Barger worked in his family’s business, Barger’s Towing and Recovery, and as Manager at Mikron Industries, Inc., both located in Richmond, Kentucky. 

Current Term: 2015 - 2018
First Elected: 2010



Our Locations:

Richmond Location:

101 W Main Street

Richmond, KY 40475

Berea Location:

304 Chestnut Street

Berea, KY 40403

Hours of Operation for All Locations:

Mon. to Fri. 8am to 4:30pm