Notary FAQ
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Land Records Contact

Physical Location:
Madison County Courthouse
1st Floor - Recordings Room
Richmond, KY 40475

Contact Numbers:
(Phone) 859-624-4703 Option 3
(Fax) 859-624-4954

Office Hours: M-F 8:00AM - 4:30PM

Notary FAQ


Q: Who can post a surety bond?

A: A Madison County property owner may sign for a notary's bond. An individual can only be surety for one notary. The notary's name cannot be on the same deed as the surety.  Another option is for an insurance company to sign for the notary's bond. The dates on the bond must cover the entire period of the bond.


Q: Can my spouse sign as surety for me?

A: Only if he or she owns Madison County property separately from you. The deed cannot have the notary's name as owner.


Q: Can I sign for my own notary bond?

A: No. The notary cannot post his or her own bond.


Q: What are the liabilities to being the surety?

A: If the notary does something illegal in regards to notarizing a document, the surety could be held responsible for up to $500 per occurrence.


Q: Can one person be the surety for several notaries?

A: No. An individual can only be the surety for one person at a time.


Q: Is the use of a seal necessary?

A: Only if the document being notarized is going out of state.


Q: Do I have to use my identification number when I notarize a document?

A: At this time it is not required but it is preferred.


Q: How much will it cost to have my signature notarized?

A: $2.00 per signature. 


Q: Is there a notary handbook available?

A: For further notary information and/or handbook, please go to the Secretary of State's website


Q: Will I be notified when my commission is ready to expire?

A: No. The Secretary of State does not send any reminders when your four-year commission will expire.


Q: How do I renew my notary?

A: Four weeks prior to your commission expiration you will need to reapply with the Secretary of State. You will need to come in to the clerk's office to get the renewal application that has been signed by the clerk. Please bring a picture ID with you.


2014 kbarger profilev2A native of Richmond, Kentucky, Clerk Kenny Barger graduated from Madison Central High School and also attended Eastern Kentucky University.  Prior to his election in 2010, Clerk Kenny Barger worked in his family’s business, Barger’s Towing and Recovery, and as Manager at Mikron Industries, Inc., both located in Richmond, Kentucky. 

Current Term: 2015 - 2018
First Elected: 2010



Our Locations:

Richmond Location:

101 W Main Street

Richmond, KY 40475

Berea Location:

304 Chestnut Street

Berea, KY 40403

Hours of Operation for All Locations:

Mon. to Fri. 8am to 4:30pm