Out-Of-State Transfers
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 Titling a Vehicle When You Move To Kentucky

A person who is bringing a vehicle from another state is required to title the vehicle within 15 days. The following documents & information are required:

          • Out of state title (Photo Copy is not acceptable)
          • Sheriffs inspection Form TC96-182 (see download below)
            • A copy of the title is required for the Sheriffs inspection
            • The Sheriff's department located in the basement of the Madison County Annex building)
          • Proof of sales/usage that was paid from the previous state.  Examples could include one of the following:
            • Tax shown on certificate of title
            • Dealer purchase contract
            • Financing statement from lender
            • Receipt or letter from tax agency
          • If proof of sales tax is not available, presumed credit will be given
          • Proof of KY insurance card on the vehicle being registered with EFFECTIVE date being NO LATER than 45 days of transfer
          • A Title that contain AND or has NO connector between the owners, both parties’ signatures are required.
          • Proof of identification is required

When your title is held by a lien holder/finance company, we have a letter we will send to your lien holder requesting them to send us the out of state title. We will contact the customer when we receive your out of state title.

The information required for the request is:

          • Lien holder/finance company name, address, and fax number
            • For a list of title holding states: Click here
            • For a list of states that the owner holds the title: Click here
          • Customers name, address, and contact number
          • Vehicle identification number
          • Account number

The state of KY can issue one temporary tag with KY proof of insurance on an out of state vehicle coming into the state of KY. The cost of a temporary tag is 2.00 and it expires in 30 days from the date of issue.

The KY title will be mailed to the owner from the Kentucky Transportation Cabinet Title Branch. Expect the title in about 4-6 Weeks




Purchasing a Vehicle From Out Of State


Paperwork required

Out of State title signed by the seller and notarized if applicable. See the link below.

TC 96-182 signed and notarized by the seller for the sales price amount. (Download below)  Highlighted areas on example below, must be filled out.  Without this form signed and notarized by seller the buyer will be charged 6% sales tax based on high retail according to NADA instead of purchase price. 

Sherriff’s inspection (Located in the basement of the Madison County Annex) 859-623-1511

Proof of Kentucky Insurance (VIN Number must match registration) *** the effective date on the insurance card must be NO MORE THAN 45 DAYS from the date you come to the County Clerk's Office to register your vehicle.  Proof of insurance can be Faxed to our office at 859-624-8474   or  emailed to This email address is being protected from spambots. You need JavaScript enabled to view it. 


Click here for a list of States that do and do not require a Notary


 Click Here for Example of TC 96-182

2014 kbarger profilev2A native of Richmond, Kentucky, Clerk Kenny Barger graduated from Madison Central High School and also attended Eastern Kentucky University.  Prior to his election in 2010, Clerk Kenny Barger worked in his family’s business, Barger’s Towing and Recovery, and as Manager at Mikron Industries, Inc., both located in Richmond, Kentucky. 

Current Term: 2015 - 2018
First Elected: 2010



Our Locations:

Richmond Location:

101 W Main Street

Richmond, KY 40475

Berea Location:

304 Chestnut Street

Berea, KY 40403

Hours of Operation for All Locations:

Mon. to Fri. 8am to 4:30pm