Recordings and Land Records Glossary of Terms
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Land Records Contact

Physical Location:
Madison County Courthouse
1st Floor - Recordings Room
Richmond, KY 40475

Contact Numbers:
(Phone) 859-624-4703 Option 3
(Fax) 859-624-4954

Office Hours: M-F 8:00AM - 4:30PM


Recordings and Land Records Glossary of Terms

Affidavit for Conversion:  This form is used for converting mobile homes from personal to real property. This option is available to mobile home residents who own both the mobile home and the land on which it is located.

Affidavit of Descent:  KRS 382.120 (filed when a person dies intestate or without a will)

Articles:  The "Articles of Incorporation" (sometimes also referred to as the Certificate of Incorporation or the Corporate Charter) act as a charter to establish the existence of a corporation in the United States and Canada, and are filed with Secretary of State, or other company registrar.

Bail Bond:  A written promise signed by a defendant or a surety (one who promises to act in place of another to pay an amount fixed) by a court should the defendant named in the document fail to appear in court for the designated criminal proceeding at the date and time specified.

Certificate of Assumed Name:  Any individual or entity that conducts business under an assumed name must file a certificate of assumed name.

Deed:  Legal document(instrument) by which an assetowner(the grantor)transfershis or her rightof ownership(title) in an asset to another party(the grantee).

Easement:  An easement is a non-possessory right to use and/or enter onto the real propertyof another without possessing it.


Federal Tax Lien:  A federal tax lien is the government’s legal claim against your property when you neglect or fail to pay a tax debt. The lien protects the government’s interest in all your property, including real estate, personal property and financial assets.

Fixture Filing:  Pursuant to the Uniform Commercial Code, the term "Fixture filing" means the filing of a financing statement covering goods that are or are to become fixtures.

Judgment Lien:  A judgment lien is a type of nonconsensual lien (a lien that attaches to your property without your agreement). It is created when someone wins a law suit against you and then records the judgment against your property.

Land Contract:  An agreement between a buyer and seller of property in which the buyer makes payments toward full ownership (as with a mortgage), but in a land contract, the title or deed is held by the owner until the full payment is made.

Lease:  A lease is a contractual arrangement calling for the lessee (user) to pay the lessor (owner) for use of an asset.Broadly put, a lease agreement is a contract between two parties, the lessor and the lessee.

Lis Pendens:  A lis pendens is a written notice that a lawsuit has been filed concerning real estate, involving either the title to the property or a claimed ownership interest in it.

Mechanics Lien:  A mechanic's lien is a security interest in the title to property for the benefit of those who have supplied labor or materials that improve the property.

Mortgage:  A loan for the purchase of real property, secured by a lien on the property.

Notary:  A notary public is a public servant appointed by state government to witness the signing of documents and to administer oaths.  Notary public notarizes documents to deter fraud and ensure proper execution.  


Plat: "Plat" means any representational drawing created by a land survey or reflecting work falling within the definition of land surveying.

Power of Attorney:  A power of attorney (POA) or letter of attorney is a written authorization to represent or act on another's behalf in private affairs, business, or some other legal matter, sometimes against the wishes of the other. The person authorizing the other to act is the principal, grantor, or donor (of thepower).

Release:  A lien release is when the holder of a lien, or security interest in a piece of property, lifts or waives the lien, rendering the property free to purchase.

Tax Lien (Delinquent):  A lien is a legal claim against the property for the unpaid amount that is owed; property that has a lien attached to it cannot be sold or refinanced until the taxes are paid and the lien is removed. Similar to how actual properties can be bought/sold at auctions, these property tax lien scan be as well.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 

Veterans Discharge( DD 214):  The DD Form 214, Certificate of Release or Discharge from Active Duty, generally referred to as a "DD 214", is a document of the United States Department of Defense, issued upon a military service member's retirement, separation, or discharge from active-duty military.

Will:  A will is a document in which a person tells how his or her property should be given away upon death.


2014 kbarger profilev2A native of Richmond, Kentucky, Clerk Kenny Barger graduated from Madison Central High School and also attended Eastern Kentucky University.  Prior to his election in 2010, Clerk Kenny Barger worked in his family’s business, Barger’s Towing and Recovery, and as Manager at Mikron Industries, Inc., both located in Richmond, Kentucky. 

Current Term: 2015 - 2018
First Elected: 2010



Our Locations:

Richmond Location:

101 W Main Street

Richmond, KY 40475

Berea Location:

304 Chestnut Street

Berea, KY 40403

Hours of Operation for All Locations:

Mon. to Fri. 8am to 4:30pm